When a candidate sends a thank you letter after an interview it signals that they care about the position enough to follow up appropriately. Should an applicant who fails to send a thank you letter be rejected? No, in some instances a letter may not be considered necessary. However, with the number of job searching “how-to guides” available, it is surprising when a person, who wants the job skips this meaningful step.
As with all application materials, the focus should be on error-free and well-written copy. More than the resume, a letter is the one writing sample that is least likely to have been reviewed and edited by others. It’s a great way to assess a candidate’s writing style and competence. Well formed sentences without spelling or grammatical errors reflect an individual who pays attention to detail. Evidence that the person is enthusiastic about the position, the firm, and the staff members they met is also important. What the candidate has written can help determine if they place emphasis on the key areas that you consider essential.
Any follow up questions addressed in the letter should be answered and it is advisable that applicants understand the next step of the hiring process timeline. Of specific concern is the possibility of letting a qualified person lose interest because they lacked information that could have easily been supplied to them at this stage.